Personal Assistant h/f

  • Type contract
    Vast contract
  • Locatie
    Ghlin, Hainaut

Are you looking for a new challenge as Personal Assistant ?

Our partner in Ghlin is looking for you !

Your tasks as Personal Assistant :

Provide administrative and secretarial support to the Flow Control President and the Flow Control EC, including:

Agenda & Meeting Management:
• Managing diary, arranging meetings and conference calls
• Liaising with Flow Control President´s contacts
• Organisation and follow up on the FC meetings (booking meeting rooms, hotels, restaurants, lunches, taxis, etc)
• Practical organisation of the corporate HeaTt trainings with S. Orban (hotels, meeting rooms, lunches, taxis, invitation letters, etc)
• Keeping travel books (KPMG) for the FC PResident and FC EC members who are on non-resident tax regime updated
• Arrange Board meetings, dinners and Board visits. Source, view and recommend appropriate venues for such events as required


Travel
• Organising international travel, including visas (where appropriate), accommodation, transfers; prepare itineraries, etc. for the Flow Control President and his EC members


Expenses
• Organise invoices and scan them for submitting monthly expenses for the Flow Control President and his EC members


Correspondence
• Sifting, prioritising, redirecting, actioning and drafting correspondence as appropriate
• Responding to queries on Flow Controls President´s behalf


Administrative tasks
• Follow up on: documents to be signed, calls, typing documents, welcoming visitors, mails, invoices ….
• Update of the Global Agreement database (GAD)
• Update and follow up of the publications in the “Moniteur belge”
• Printing and binding various documents (pamphlets, PPT, etc),
• Checking and validating the monthly Egencia invoice,
• Checking and validating the monthly Mastercard invoice + keeping proof of each transaction on file.

Profil

You are Bachelor in Administration or Formal secretarial qualification — such as Executive Secretary's Diploma, Private Secretary's Diploma or Private Secretaries' Certificate

You have Experience (number of years, seniority level, nature):
5 to 10 years Proven experience of working as an Executive Assistant supporting Executives in an international fast-paced and complex environment.

With IT knowledge and capability: Full Microsoft Office Suite with Advanced knowledge of Word, Powepoint and Excel. Lotus Notes Database and SAP (Success Factors) use is an advantage.

Your language capability: English and French at Advanced Level – C1 or equivalent

Your other skills:

• Excellent planning, organising and execution skills. Strong ability to prioritise an often busy and conflicting workload and manage pressure is essential The ability to plan ahead and anticipate potential problems is crucial.

• Autonomous & Committed

• A flexible and professional manner. Should be available to respond to urgent correspondence or take calls outside office hours when required

• Proactive/ Self starter and able to work with autonomy and minimal direction, often alone as most of the members of the team travel a great deal

• Polished communication skills, including excellent standard of written and spoken English

• The confidence and capability to work with senior executives, both internal and external

• A quality-driven, detail-oriented approach, consistently aiming for high standards

• The capability to keep matters confidential

• Strong interpersonal skills

• Prioritising

• Juggling busy diaries to provide an efficient use of managers' time

• The ability to multi-task at particularly busy times whilst continuing to carry out competing demands of managers and others

• Working under pressure


Offre

We offer you a fix contract immediately !

With interesting salary package !

Interested ? Apply here and send your resume.
I call you back quickly.